In an era when data security breaches are an ongoing concern, many companies use virtual data rooms to store sensitive data. The aim is to allow individuals such as lawyers, investors, and other professionals to access confidential business documents while ensuring security measures ensure against external threats and uninvited viewing and downloading. These are more complicated than standard file sharing services like Google Drive or Dropbox, and require a level of security that is in line with the risk of sensitive information falling into wrong hands.
When choosing a data space for sensitive information companies should focus on the security level it provides in terms of permission settings as well as auditing capabilities, watermarking and other features that can help to prevent leaks of sensitive information and other risk. It is also important to look at the record and expertise of the provider in implementing secure online solutions for managing sensitive data.
Another key feature to look for in a virtual data room is the ability to effortlessly erase documents that contain confidential information. It is not uncommon for business documents to contain sensitive or confidential information, however taking it out manually from each individual document can be time-consuming and could result in one or more instances of confidential or sensitive information being missed. In addition, a reputable data room should have the ability to quickly export the document from a virtual data room without losing access to the security measures for encryption that were used to protect the document.