Board meetings should be engaging and productive, with the focus on the strategic direction and organization goals. By following these best practices boards can maximize meeting effectiveness and engagement while improving efficiency as well as decision-making and governance.

Attendance at Quorum is Required

A high-level review of the agenda and a recap of the highlights from the previous pre-meetings, in person or by phone will help establish an optimistic mood for the remainder of your board meeting. This will also help to ensure that there is a sufficient members who are quorum to conduct business.

Examine in depth the most important items

Effective board meetings must include time for a thorough discussion. The length of agendas can make it difficult for participants to keep track of routine reports or “have to” things, which can divert attention from discussions about important and strategic topics.

Encourage participation by creating a safe and respectful environment

A culture that encourages participation and respects different viewpoints is essential to engaging discussions. This can be accomplished by encouraging everyone on the board to speak up by avoiding personal attacks and promoting open dialog. This can be accomplished by Data room software using assessment of the board, facilitation techniques and encouraging productive and informed discussion.

Clearly define the process of decision-making to avoid disagreements, confusion, and miscommunication. Declare whether decisions will be taken by consensus, majority vote, or any other method, and document the results accurately into the minutes of your board. Be clear on the way you handle follow-up and accountability issues.